Abstract submission guidelines – ISMRM Benelux Chapter

Abstract deadline: 19th of February, 2024, 23:59 CET

Submit your abstract here.

Only one abstract may be submitted per person (as first author).

Note that abstracts submitted to the ISMRM Annual Meeting and Conference can also be submitted to the ISMRM Benelux meeting.

To facilitate the blinded peer review process, and to ensure that abstracts are properly formatted, we ask that you use our submission template. This template already satisfies the criteria for margins and fonts described below.

During submission, a file is uploaded which contains the title, authors, affiliation, synopsis, impact, body, and references.

Format: The uploaded abstract file must be a three-page A4 (21.0 x 29.7 cm) .doc or .docx file, prepared using this template. The total file size should not exceed 5 MB.
The uploaded abstract file name should be “Firstname_LastName” of the first author.
Do not include spaces in the abstract name as this will cause an error during the submission process.
Margins: Please use the margins that are already set in the template (1.9 cm on all sides).
Fonts: Calibri with font size 10 pt (figure/table legends should be no smaller than 8 pt).
Title: The title must not exceed 125 characters.
Synopsis: The synopsis must not exceed 100 words.
Impact: The impact statement must not exceed 40 words.
Text: The text should be formatted in one column across the page. The abstract body must not exceed 750 words (excluding synopsis, impact, figure legends, tables, references and title) and the full abstract should fit on three pages (including synopsis, figures, tables, references and title). For the purpose of anonymisation, please do not include acknowledgements in your abstract.
Figures and tables: Do not exceed the maximum of 5 figures/tables in total, placed after all text. Legends must not exceed 500 characters per figure/table. The figures section can be adapted to a two-column layout where this provides a clearer presentation.

SUGGESTED ISMRM Benelux Chapter abstract format:

Include within your abstract the following sections. In each section, answer the question listed below. (Do not repeat the actual question in the body of your abstract.)

PURPOSE – “Why was this study/research performed?” “What unsolved problem are you addressing?”
METHODS – “How has this problem been studied?”
RESULTS – “Principal data and statistical analysis”
DISCUSSION – “What is the interpretation of the data?”
CONCLUSION – “What is the relevance to clinical practice or future research?”
REFERENCES – References are optional, using the suggested style below.

(Please note this is only a guideline, given that some abstracts will not necessarily lend themselves to this format)

Citations in the body of the abstract

Cite each source in numerical order using superscript Arabic numerals (1, 2, 3…).

Example 1: A review of regulations has been complete by the WHO¹⁵.
Example 2: The data were as follows^3,4:
Example 3: As previously reported,^11-14,25

Citations in the reference list

At the end of the document, list references numerically in the order by which they were cited in the text.

Example 1: 1. Rainier S, Thomas D, Tokarz D, et al. Myofibrillogenesis regulator 1 gene mutations cause paroxysmal dystonic choreoathetosis. Arch Neurol. 2004;61(7):1025‐1029.
Example 2: 2. World Health Organization. Injury: A Leading Cause of the Global Burden of Disease, 2000. Geneva, Switzerland: World Health Organization; 2002.
Example 3: 3. Weiss R. The promise of precision prescriptions. Washington Post. June 24, 2000:A1. http://www.washingtonpost.com. Accessed October 10, 2001.

General Content Guidelines

The content may not promote the proprietary interests of any commercial entity. Evident bias in favor of a particular product or company is ground for rejection.
Content must be restricted to pure science, industry issues and operation of devices, Product /company names should be included only to identify the MR hardware/software/ peripherals used, but not to promote proprietary interests (see Point 1)
All recommendations involving clinical medicine must be based on evidence that is accepted within the profession of medicine as adequate justification for their indications and contraindications in the care of patients.
All scientific research referred to, reported or used in support or justification of a patient care recommendation must conform to generally accepted standards of experimental design, data collection and analysis.
The Proceedings will be published electronically on this website. The full text of all accepted abstracts will be available online two weeks before the meeting to pre-registered attendees only. If you wish to have access to the Proceedings before the meeting, you must pre-register.
All submitted abstracts are treated as confidential from the time of submission to the publication date.
All copyrights to accepted abstracts become the property of ISMRM Benelux Chapter. No proprietary information may be withheld by authors.
The submitted abstract can be identical to any abstract submitted to the ISMRM 2024 Annual Meeting.

Review Criteria

Innovation/novelty: advancement of knowledge, and/or improvement of capabilities.
Quality: The results should be substantive and not just implied. Where appropriate: Comprehensive statistical analysis should be applied and images should be of the highest quality.
Impact: The method or data in the abstract should aim to advance or change the field in significant ways. Incremental changes are less likely to be accepted for presentation.

Additional Important Points

Number of Abstracts per Author

Each first author is allowed to submit only one abstract. Additional abstracts from the same first author will NOT be reviewed, so be sure to submit only your finest work.

Synopsis

A 100-word synopsis of each abstract must be submitted. It should include a brief summary of the problem, methods, results, and conclusions. The synopsis should consist of text only, without equations or images or references/citations to items described in the full abstract.

Review Category

By choosing a review category, you enable us to assign your abstract to the most appropriate reviewers, and to construct unified and logical scientific sessions at the meeting. However, not every abstract fits neatly into a single category, and sometimes identification of a secondary category might be helpful during the review and program construction process and ensures that your abstract is sent to the optimal combination of reviewers, with the most relevant expertise to the content of your abstract. If you feel that your abstract belongs in more than one category, you can indicate a second area of review or emphasis. There is also a extra field where additional topics can be added.

Accepted abstracts

Authors of accepted abstracts will be invited to present their work to the community. This can be in the form of an oral presentation in a scientific session or a traditional (paper) poster presentation.

Failure to Present

Submission of an abstract is considered a commitment to present the abstract if it is accepted. Failure to present an abstract may jeopardise future submissions by the same author or institution.

Summary

Submission Limit:	Each person (as a first author) is allowed to submit only one abstract.
Submission Template:	Use the provided submission template for proper formatting
File Format and Size:	Submit a three-page A4 .doc or .docx file not exceeding 5 MB.
File Naming:	Name the abstract file as “Firstname_LastName” of the first author, without spaces.
Margins:	Use the set margins of 1.9 cm on all sides in the template.
Fonts:	Use Calibri with 10 pt font size (figures/tables legends should be no smaller than 8 pt).
Content Sections:	Include sections for Introduction, Methods, Results, Discussion, Conclusion, and References.
Citations:	Use numerical order for citations in the text and list references numerically at the end.
Figures/Tables:	Include a maximum of 5 figures/tables, with legends not exceeding 500 characters each.
Review Criteria:	Abstracts are evaluated based on innovation, data quality, organization, relevance, presentation quality, and lack of bias.
Content Restrictions:	Avoid bias in favor of specific products or companies. Only include product names for identification, not promotion.
Confidentiality:	Submitted abstracts are confidential until the publication date.
Copyright:	Accepted abstracts’ copyrights belong to ISMRM Benelux Chapter.
Repetition:	Submitting identical or nearly the same abstract multiple times results in rejection.
Synopsis & Impact:	Provide a 100-word synopsis summarizing the problem, methods, results, and conclusions, as well as a 40-word impact statement.
Review Category:	Choose a relevant category for review. Secondary categories can be indicated if necessary.
Accepted Abstracts:	Authors of accepted abstracts must present their work as either oral or poster presentations.
Presentation Commitment:	Submitting an abstract is a commitment to present. Failure to present may impact future submissions.